CompanyInformationSafe

How to Keep Company Information Safe While On the Go

Security is important. You wouldn’t leave your car door unlocked with the keys in the ignition. While accidents happen, we don’t want to make things easy for people to steal from us. That’s why we lock our doors and take our keys with us. While cyber security is a little more complex, there are small things you can do to keep your company data safe from criminals. Use this quick guide to learn some basic security tips for when you travel.

Does Traveling Put Your Data at Risk?

Because you will be using technology in a wider range of places, you are a little more susceptible to security breaches. Visiting seemingly-innocent websites related to your travel, downloading apps, or using a public Wi-Fi to connect online could lead to data breaches. If you phone or computer is tied to your business network, it puts the company at risk.

Step One: Minimize Remote Access

Think about what you need to take with you on your trip. In many cases, you won’t need complete access to all company data. Using a device with the bare minimum amount of programs and using flash drives to store any extra data, can be a great alternative to accessing the company cloud on an unfamiliar network.

Step Two: Bring Your Own Connection

If you need to access sensitive data, avoid using public Wi-Fi. While free Wi-Fi is available in several locations, these networks are easy to abuse. In some cases, people set up duplicate networks with the sole intent of stealing data. Data loss, corruption, or theft can happen in an instant, so it is important to avoid free networks as much as possible. Instead, try investing in a hub or portable hotspot. These are much easier to control because they are private. As a bonus, you may enjoy faster Internet speeds, as you are the only one using the connection.

Step Three: Encrypt Your Data

Encryption is a term that is used a lot in cyber security. It is one of the most effective way to protect against data loss and hacking. The process essentially makes it so you need a password to properly view your data. There are several ways to encrypt files and data. For those who don’t access a lot of sensitive information, encrypting individual files could be the way to go. Most companies, however, will need to encrypt every device that accesses their cloud or network. While this sounds like a large task, there are software programs and services that can make company-wide encryption a breeze. Make sure any devices you use on the go are encrypted before leaving on your trip.

Step Four: Step Up Security

After you have done everything you can on your own, you should consult an IT professional. The more data you have, the harder it can be to secure and control. IT professionals can help you establish systems that make it easier to access the data you need without putting yourself at risk. To learn some of the benefits of working with a professional computer service, please click here. If you are worried about the cost of hiring a professional, choose a locally-based company that also provides remote support.

Step Five: Keep Security Features Updated

Once you have the best security system in place, you need to keep it updated. Most security programs will update when your device does. If you can, get in the habit of checking for updates at least once a week. Update before you travel and again when you get back home.

Virus scans can also be an important tool to use. While it is a little time consuming, you should run a complete virus scan whenever you come back from a big trip. If you have been accessing the Internet using a public connection, you should run a scan more frequently. Consult an IT professional to learn more.

Conclusion

Security can be a difficult topic to discuss, as technology is always changing. One of the best things a business can do is invest in computer technology; however, this also means that they need to pay more attention to data security. Sometimes, taking the time to update a computer or minimizing network access when traveling is all it takes to avoid a disastrous situation.